SSQ, protecting your privacy
SSQ General Insurance Company Inc. (hereinafter SSQ) understands and respects how important your privacy is. This is why we are committed to conducting our business in compliance with the most stringent standards of ethics and integrity.
Our Personal Information Protection Policy underlines our commitment to protecting the information we manage and our compliance with applicable privacy legislation.
The nature of our business activities requires us to hold confidential information about our clients and employees. This is why we take our responsability to protect your personal information seriously.
One policy for all employees
All employees of SSQ who are involved in collecting, using, or communicating personal information must comply with the provisions set out in our Personal Information Protection Policy.
We constantly monitor the integrity of our business practices in relation to your privacy through ongoing training programs and ensuring that the policy is available and readily accessible to employees and that they are informed of any update. So every time you do business with SSQ, you know that your personal information is securely protected.
Personal information means...
Personal information means any information about a person that makes it possible to identify that person. Therefore, your name, age, gender, address, income, social insurance number, financial and medical information, insurance certificate number, among others, are all considered to be personal information.
Our responsability
We recognize our responsability for the personal information that is entrusted to us, including that which is transferred to a third party for processing purposes. Therefore, we have appointed a person who will be responsible for overseeing the application of our privacy policy.
Confidentiality
Certain circumstances may require that SSQ collect personal information from you for identification purposes. This may be so that you can receive information about our products and services, register to receive certain Website updates, take part in a contest or submit an application for employment.
Each time you are asked to provide personal information, SSQ will specify the purpose for which the information is requested and will only collect the information required expressly for that purpose.
Only those persons associated with SSQ and who require such information to perform their duties will have access to the personal information you provide.
SSQ recognize the confidential nature of personal information and agrees to take all reasonable measures to protect its confidentiality. For security reasons, all personal information submitted through forms on this Website is encrypted to ensure it cannot be accessed by unauthorized third parties.
Our commitment
Protecting your personal information
Our directives and the procedures we follow are designed to preserve the confidential nature of the personal information we handle, and our computer systems are also designed with data security in mind.
We safeguard the personal information entrusted to us with the most stringent security measures. These methods of protection include physical, organizational, and technological measures, and continually updated software applications that are subject to regular internal verification and independant audits.
Obtaining your consent and keeping you informed
We will ask you for your consent at the time we collect or use your personal information. We will take reasonable care to ensure that you are always adequately informed as to the purposes for which your personal information will be used.
In the event that we need to use certain information you have provided us with for purposes you have not already been informed about, we will explain those purposes and ask you for your consent before using such information.
Limits on the collection and use of personal information
We collect only the personal information necessary for the purposes that have previously been identified to you. Our employees use only the specific personal information necessary to perform their duties.
Unless disclosure is required by law or you have given your consent, we will only use your personal information for the express purpose for which it was collected.
We only store your personal information for the period of time required for those purposes previously identified to you.
Your rights
Openness and transparency
To ensure transparent and ethical business conduct, our Personal Information Protection Policy is available to anyone wishing to obtain a copy. So, even if you are not a client of SSQ, you may request a copy of this document to find out more about our privacy policy.
Access to your personal information
You are entitled to ask about the information we hold about you and the purposes for which this information is used.
You may consult a copy of your virtual at SSQ's offices at no cost to you. If you wish to obtain a copy of your virtual, you may do so, subject to certain costs. However, in certain circumstances, we may not be able to provide you with all of the information on your virtual, for legal reasons. In such cases, we will provide you with the reasons for denying access to this information.
Correcting any inaccuracies
You may challenge the exactitude of the personal information held by SSQ about you and make a request in writing for any errors or inaccuracies to be rectified.
If you wish to virtual a complaint
Our principles for the proper management of personal information include procedures to receive and respond to complaints. If you are concerned or dissatisfied with how your personal information has been handled, you may share any comments or make a formal complaint in writing to the individual responsible for personal information protection at SSQ. You can be assured that we will address the issue without delay.
Contact us
If you wish to consult your virtual, virtual a complaint in the event that you feel principles for the proper handling of your personal information have not been respected, or to obtain further information about our Personal Information Protection Policy, please write to us at the following address:
Personal Information Protection Officer
SSQ General Insurance Company Inc.
2515 Laurier Blvd.
P.O. Box 10530, Station Sainte-Foy
Quebec, QC G1V 0A5
Fax : (418) 683-0358
Note: The Personal Information Protection Policy is subject to applicable legislation, and its content may therefore be updated or modified at any time, in accordance with any legislative changes.
Last update : July 7th, 2004.
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